AGENDA

 

ANNUAL MEETING

GOLDENWOOD PROPERTY OWNERS ASSOCIATION

JUNE 14, 2005

 

I.               CALL MEETING TO ORDER

Andrew Backus, Vice President, called the annual property owners meeting to order at 7:20 pm.

 

           

II.              CERTIFY QUORUM

Richard Poe, Secretary, certified quorum: 38 lots represented of 71 that were eligible to vote.

 

III.            INTRODUCTIONS

Andrew Backus, Vice President, introduced Trustees/Officers and Architectural Protective Committee members.

 

 

IV.           SUMMARY OF MINUTES FROM 2004 ANNUAL MEETING

Richard Poe, Secretary, reviewed minutes from 2004 annual meeting, which were then accepted by voice vote of POA members.

 

V.             TREASURERS REPORT

Jim McCune, Treasurer, reviewed FY 2004 treasurers report, which was accepted by voice vote of POA members.

 

VI.           OLD BUSINESS

Oak Wilt: Andrew Backus Vice President, reviewed actions taken in response to oak wilt outbreak:

•       Trenching project: trenching of H. Bells property to contain oak wilt is complete; itemized costs of the project were discussed.
•       Aerial survey: completed aerial survey indicates that the oak wilt is currently contained inside the perimeter of the trench. The survey indicates no other areas of oak wilt in the immediate Goldenwood area. The survey also indicates a large area of hypoxylon canker, which affects Post Oaks, within Goldenwood.

The Texas A&M web site has additional info on the disease at:  http://aggie-horticulture.tamu.edu/county/smith/homegardens/hypoxylon.html

•       Andrew reported that trees are reportedly prone to infection when they are overly stressed and encouraged residents to care for and water their most valuable trees during dry periods.  The arborist felt the large area of infection was due to trees being weakened by the 2000 drought and the disease spreading among the weakest trees. Other than keeping your most valuable trees healthy the arborist did not feel any remedial action was required (such as cutting down all the unhealthy trees).
•       Action: Andrew agreed to look into the cost and feasibility of putting the survey on the Goldenwood web page and/or reproducing it.

 

Estimates for clearing brush along sides of road- Andrew Backus did not obtain these estimates last year but will obtain them this year. County personnel have stated that if brush is cleared back 4-feet from the edge of the road they will not vertically brush-hog the trees and shrubs which produces a highly unsightly appearance and leaves the trees and shrubs in a condition that makes them receptive to disease.

 

Sealing of pavement around mail station- Kevin Griffin did not obtain estimates but will during the next year for placing asphalt sealer on pavement.

 

                                 Mail station landscaping: Jim McCune reported that the plan to landscape the grassy island next to the mail station, agreed to at the 2004 annual meeting, will wait until fall, when it is cooler. He explained that soil has been spread in the area in preparation for the project. 

   

VII.          NEW BUSINESS

                               Treasurer compensation: Andrew Backus and Jim McCune discussed compensation for the Treasurers position due to the amount of time and effort the position requires. Andrew explained that POA board members are prohibited from accepting monetary compensation but an independent contractor could be an option. Jim explained that many POAs use professional management companies that charge $700/month or more, however, that option is unaffordable for Goldenwood. Jim estimated a minimum of $1,200/year to pay for the service if the POA chose to contract with an independent provider. A motion was made to allocate $2,000 for one year to compensate the current duties of the Treasurer. Action: GPOA board will arrange for a one year contract with an independent party to provide the current Treasurers duties to GPOA: will be reviewed at the 2006 GPOA annual meeting.

 

                               Neighborhood news: Andrew Backus reported on the following topics:

•       Meadow: the 30 acre field behind the mail station has been sold as a 10-acre and 20-acre lot for two houses; discussed having the residence driveways connect to the mail station drive with owners, but was not feasible at the time.
•       Area roads: discussed safety concerns due to cars speeding through neighborhood; discussed and agreed to proposal that a committee look into the possibility of a hike and bike trail along Goldenwood Way. Committee members are: Kevin Griffin, Trace Ruggles, Elizabeth Stearns and Julie McKeon. Action: Committee will report back to GPOA board. 

 

                               Neighborhood Watch: Andrew Backus reported that Goldenwood can re-join the Neighborhood Watch program, if there is sufficient interest, and asked those interested to contact him for details. Julie McKeon volunteered to research this and report to the board. Andrew Backus will provide her with the most recent contact info he has from the sheriffs department.

 

                               Community proposal: Laurie Baxter passed out a handout and encouraged interested residents to use the existing community bulletin board on the GPOA web site to find out about neighborhood events/activities. Discussed that the mail station bulletin board should be restricted to neighborhood news rather than non-neighborhood advertisements, and postings include name, phone number, date posted and be limited to a half-page to save space.

                              

                               Recycle bin: Jim McCune proposed that a bin be located at the mail station to recycle junk mail. A motion was made to look into cost feasibility and passed by voice vote. Action: board will look into the proposal. Kevin Griffin offered to locate a 40 yard dumpster at his house that community members could use for a small fee. He also said he is able to get quality wood chips for landscaping/gardening and asked that those interested contact him for details.

 

                               Deer control: Andrew Backus proposed having Texas Parks and Wildlife take an inventory of the deer population in Goldenwood in order to consider reducing the deer numbers. A motion was made to request the inventory and passed by voice vote. Action: Andrew will contact TPW and arrange and report back to board.

 

                               Thanks to Party planners: Jim McCune thanked those who helped with this years neighborhood party, which was a success.

 

VIII.        ELECTION OF TRUSTEES: Andrew Backus: no action necessary, as no board member terms have expired this year.

 

              IX.     ADJOURN: meeting was adjourned at 9:20.